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Newsletter March 24, 2022

2022-03-21 11:23 | Anonymous

In this issue:

 Tournament Volunteers Needed   Other Volunteer Roles   Available
 Red Willow Registered Play -     Cancellations   Sticker Ordering for SAPC Play
 Outdoor Play - Membership Cards  

Tournament Volunteers Needed

As announced previously,

Thanks to the work of your Board and Ken Dentzien, we have lined up some summer and fall Tournaments.   While these dates are still subject to change, we want to give our Members a heads up so that you may save these tentative dates in your calendars:

SAPC Summer Fun Tournament - June 4th to 5th; Members only

SAPC Pickle Party Tournament - July 15th to 17th; Open, Sanctioned

SAPC Fall Fun Tournament - September 10th to 11th; Members only

As noted above, our Club is hosting its first sanctioned tournament July 15th to July 17th.  Registration opens on pickleballbrackets.com on April 1 at 6:00pm. For those of you who have not set up a profile on pickleballbrackets please do so before the registration date as some events fill up very quickly. 

Running a tournament involves a large group of volunteers to make the tournament a success.  If you are interested in volunteering please contact Ken Dentzien at kendentzien@gmail.com.  Some of the tasks we will need help with include, registration desk, scoring desk, snack table, set up and tear down, first aid, announcements, referees (we will be hosting a referee clinic), court maintenance, prizes and sponsorships. 

Once again, these Tournaments are a great way to meet and socialize with other Club Members whom you may not have had contact with during your regular Club play.   From past experience, we can state with confidence that you will meet nice people, have tons of fun and good food and, maybe, even come home with a medal!

Other Volunteer Roles Available

Speaking of volunteering (for Club Tournaments), there are always many opportunities to volunteer at SAPC.

In addition to volunteer roles for tournaments as noted above, we can always use some help in other areas including:

  •  Communications team

  •  Financial team
  •  Social team
  •  Captains for scheduled play 

As noted in our last Newsletter, if you are interested in any of these please:

  • specify them in your membership profile, and
  • contact a club director,  manager or coordinator in your area of interest (these names can be found on our website on the Teams and Committees page under Members which you can access from this link).

Some specific roles which are currently vacant include the following:

Ombudsperson for Club Members.  This role involves getting involved in complaints or concerns raised by Members that cannot be resolved to the Member's satisfaction through normal processes.  While rare, there are circumstances where Members feel that their concerns are not appropriately addressed by contacting SAPC management/directors.  In those cases, if a Member wishes, they can bring their concerns to this Ombudsperson in order to evaluate their concerns, understand the response from SAPC management and try to mediate the process in order to result in a mutually agreeable resolution.

A person who may have interest in this role should have superior social, communication and empathy skills with the ability to view a situation independently and provide innovative solutions for resolution.

If you feel that you fit this role, please reach out to one of our Nominating Committee members being Kevin McClean kmcclean@telus.net ,Gerry Gartner gerrygartner@shaw.ca and our latest member (welcome to the team!!) Jenna McCully Jmccully23@gmail.com

Facebook Coordinator for the Communications Team.  This role currently includes the following activities:

  • Admitting members to the Facebook (FB) group, after verifying their membership
  • Annually removing people from the Group if they haven't renewed their membership
  • Scanning posts to ensure compliance with club FB guidelines
  • Maintaining backup and successor resources

If you like to socialize, are familiar with social media technology such as Facebook and Whatsapp and like to post messages and share information on such platforms, this role may be ideal for you so please contact the Communications Director at communications@pickleballstalbert.ca .

Finally, if accounting/administration is your thing we also have a vacancy for the Financial Coordinator role which reports to our Treasurer.  Work on the finance team can be adjusted to suit the interests of the individuals on the team, but some experience with spreadsheets and/or bookkeeping are essential along with a keen interest in using computing technology.  An example of a small finance team job that could be quickly assigned is that of receiving all sign-in sticker sheets each month and entering values in a spreadsheet that the Club uses to track sticker use and help re-allocate underutilized play times.  If you have interest in this role, please  contact Ray Keroack at treasurer@pickleballstalbert.ca so that he can provide more specifics on the role, activities and time commitment.

The success of our Club hinges on the volunteer activities of our Members and we are very thankful for all those who have volunteered in any capacity in the past and encourage others to volunteer in the future -  remember this is YOUR Club!

Registration / Cancellation for Reserved Play

When you register at Red Willow and the session is full you can decide to add your name on the waiting list.  If you do this, it is very important that you check your e-mails right up until the start of the event because a member can cancel at any time (try to avoid late cancellations as noted below).  If a member cancels, you will automatically receive an e-mail that you are now registered.  Therefore, if you don’t check your e-mails, you won’t realize that you are in the system and expected to play at Red Willow for that session.

If you need to cancel from a registered session please do so as early as possible to allow time for the above process to take place and another interested Member to register for the session.   

Follow the following instructions to Cancel your reserved play registration:

  • Log into the SAPC website.
  • Click on the event in the calendar. It will take you to the event description page.
  • On the left side the event description it will have the words in red "Already Registered". Click on this link.
  • On the next screen click on "Cancel Registration". You will get a pop up that will ask you, "Are you sure you want to cancel your registration?" Click on "Cancel Registration."

You will receive an email confirming your cancelled registration.

Some reservations may not be cancellable or may only be cancellable by emailing an administrator.   Please read the event description to learn of these possible exceptions.

Ordering Stickers for Play

Some Members have been asking about our sticker ordering process.  The main thing you should know is that it is prudent to order stickers while you still have a small supply left on hand - say enough to cover 1 to 2 weeks of play based upon your usual playing schedule/habits.

While our website indicates that you should allow a three week window for the receipt of stickers you have ordered, Members usually receive the stickers within a week (or two at maximum) under normal circumstances.

Despite numerous requests, we have determined that it is impractical to arrange for sticker pick up (our volunteer time is precious and in short supply).   While we understand that new Members are anxious to play once they have registered, we continue to ask for patience in receiving their first sticker order and then to utilize good planning to replenish their sticker supply thereafter.  While we don't recommend this, some Members may be willing to borrow or give another Member a sticker or two at a venue if you're "stuck", but there is no guarantee this will happen and we certainly wouldn't want Members to rely on such generosity.

Upcoming Outdoor Play / Bring Membership Cards

We know some of you may be getting anxious to play outdoors even though the snow still swirls.  We have no idea yet when the outdoor courts will open but we ask that you remain patient and stay tuned.  What you can do to get ready for the outdoor season is to print or download your 2022 SAPC membership card if you have not done so already.  That card must be generated from the Wild Apricot system on our website to indicate that you are a paid member for 2022.  Captains will be asking for this soon as some former Members still have not renewed.   Instructions to print your membership card are as follows:

1.  Sign into the SAPC website and click on the head/shoulder icon at the top right corner of the screen.

2.  Click on “View Profile”.

3.  On the next screen you will see your membership card.

4.  Follow the instructions below the card to print off a pdf copy of your card.

Until next time, keep your paddle up!

   Contacts


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