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Club Management

Who makes our club work? Volunteers do!

How are our club volunteers organized?

  • Captains are the back bone of our organized play. There is one for each organized play session, and often a team of captains work together to look after some or all of the play times at a particular venue (play location).
    • Captains duties are on the Captains page under this Club Mgmt menu.
    • Venue coordinators make captain assignments. There is one for each venue.
    • Venue coordinators report to the club's venue manager, who will either be a board member or who will report to a board member.
    • The venue manager, in collaboration with venue coordinators and the reserved play coordinator, sets organized play times, types and levels through a play calendar coordinator, and works with other board members to secure additional venue rentals.
  • Other teams and committees, all vital and valued (and fun :-), include:
 Teams / Committees Key Functions Lead(s) Board Connection
 Communications public and member communications; website news postings & email alerts; Facebook and website content Communications Director Communications Director
 Development training (beginner's lessons and mentoring), skill development, referee development Development Manager Vice-President
 Facilities Task Force plan for future facilities (incl. partnership development and rent/lease/own options) Facilities Task Force Manager President
 Health medical kits; health safety procedures; monitoring

 Health Lead

 Membership & Volunteers membership mgmt; team/committee coordination;  tracking and leadership recruitment; ratings  Membership & Volunteer Director Membership & Volunteer Director
 Nominating  recruitment of board directors, officers (Auditor & Ombudsperson) and Nominating Committee members Nominating Committee Lead Secretary
 Social volunteer appreciation events Social Team Lead Secretary
 T-shirt, Ball and Sticker Sales planning, managing, purchasing, selling of goods Goods Sales Coordinator; Sticker Card Coordinator Treasurer
 Tournament  planning, managing, operating tournaments Tournament Team Lead Director at Large (Tourn Director)
 Training beginner's lessons, mentoring Training CoordinatorVice-President
 Web IT systems development & operations; training of administrators (membership, event/calendar, communications) IT Manager Treasurer and/or Director at Large

Other key positions:

  • Auditor(s) (1 or 2)
  • Board Directors - see bottom of home page
  • Calendar Coordinator
  • Captain Binder Coordinator
  • Equipment Coordinator
  • Facebook Coordinator
  • IT Manager
  • Ombudsperson
  • Rating Clinic Coordinators (2)
  • Refereeing Coordinator
  • Registered/Reserved Play Coordinator
  • Skill Development Coordinator
  • Training Coordinator
  • Technology / Web Coordinators (3 desired)
  • Youth Coordinator

Here is our organizational chart.

See the Teams and Committees page for names of volunteers by team (members only).


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